REGISTER
We welcome youth football clubs within 12 miles of Epsom who support our ethos in making football fun, safe and fair for boys and girls aged between 6 and 18.
New clubs should complete the initial enquiry form before registering.
NEW CLUB APPLICATIONS
Complete the New Club Enquiry Form
before formally registering with the league to discuss any initial queries and confirm we are a suitable match for your Club.
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Following confirmation from the league that we are a suitable match for your club, submit a full application on the
EEYFL Club Registration System. Only one person per Club should be responsible for the Club Registration / Renewal. This is usually the Club Secretary but for larger clubs, this can also be a different person nominated by the club to be the person responsible for all matters relating to EEYFL. This is the person to whom all league communications will be sent and we refer to that person as the EEYFL Club Secretary, and he/she should be the person who registers as the Registration Owner on the Club Registration System.
All EEYFL Club Secretaries & Team contacts relating to the team(s) registered will need to renew or
register on the
EEYFL Club & Team Contacts System. It is the responsibility of the EEYFL Club Secretary to ensure all team contacts have renewed / registered before the start of the season so that opposition managers can securely view a directory with up to date details for teams.
Your EEYFL Club Secretary will be sent an invoice for the Club & Team(s) entered which will be payable on or before August 1st. If you make any updates to teams entered, please also
email
the league to let them know so any impact can be assessed.
EXISTING EEYFL CLUB RENEWALS
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If you are a current EEYFL member club, an existing account will be active on the EEYFL Club Registration System under the EEYFL Club Secretary. By 31st May, sign in by simply entering your email and clicking the link sent to your inbox (check your spam folder too). If you have previously set a password in your dashboard you can choose the option to sign in with a password.
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Review your Club Registration record and ensure the correct number of age groups, team names and managers have been specified and your Club Committee contacts are also up to date.
3
All EEYFL Club Secretaries & Team contacts relating to the team(s) registered will need to renew or
register
on the
EEYFL Club & Team Contacts System . It is the responsibility of the EEYFL Club Secretary to ensure all team contacts have renewed / registered before the start of the season so that opposition managers can securely view a directory with up to date details for teams.
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Your EEYFL Club Secretary will be sent an invoice for the Club & Team(s) entered which will be payable on or before August 1st. If you make any updates to teams entered, please also email
the league to let them know so any impact can be assessed.
REGISTER ON THE CONTACTS SYSTEM
All EEYFL Club Secretaries, CWO's & Team contacts relating to the team(s) registered will need to register or renew their previous seasons record on the EEYFL Club & Team Contacts System. All new contacts need to be approved (the league will confirm your role with the EEYFL Club Secretary if required). Once approved, you can sign in and set a password in your dashboard.
It is the responsibility of the EEYFL Club Secretary to ensure all team contacts have renewed or registered before the start of the season so that opposition managers can securely view a directory with up to date details for teams.
EEYFL Club Secretaries are also required to register so that they can be contacted in the event that team officials are not responding and for league communications.
If any contacts are not continuing for the coming season or change mid-season, the EEYFL Club Secretary should email
us to let us know so their record can be archived.
This is a secure member system to ensure privacy of individuals' personal data. You are responsible for maintaining your details throughout the season and can opt out of your details being displayed in the directory if you no longer have a club/team role within EEYFL. Read our privacy policy
for more information how we use your data and your rights.
FINDING OPPOSITION MANAGERS
After you have registered on the EEYFL Club & Team Contacts System and been approved, you will be able to sign in using a link to your email or a using a password (if you had set one up through your dashboard) and view a directory
of opposition managers / contacts within teams in the same age groups as yours to arrange fixtures.
You will also be able to view all EEYFL Club Secretaries to contact a Club in the event that a manager is not listed or they are not responding to communications regarding fixtures.
All EEYFL Club Secretaries will have access to view the contact details of all members and should only be used for the purposes of league business.
Emails regarding tournaments should only be sent to the dedicated tournament email group provided in your welcome confirmation email after you register on the system.
Read our privacy policy
for more information on our expectations on the use of the directory.
PLAYER REGISTRATIONS / RENEWALS
EEYFL is active on The FA's Whole Game System
(WGS). All players must be entered on the FA's Club Portal System and approved by the league before playing fixtures.
The FA's Club Portal System is generally available for the next season in June. Before you register / renew your players you are responsible for ensuring your Club, Teams and Officials are set up correctly on the Club Portal System with your County FA.
Your Club's Player Registration Officer(s) (setup by your Club), can then
sign in to the Club Portal System and register or renew players. The following is required for each player:
- Full name and date of birth is first used to search if the player already exists in WGS. If so, they may be attached to another Club / Team.
- Passport style photo (appears on Squad List).
- Proof of date of birth (verification that passport or birth certificate has been checked - random requests for proof of date of birth may be undertaken throughout the season).
- Offline consent from the parent to submit player's data (or can be done via the Club Portal if parent email entered).
- Confirmation that the player is an English qualified player (i.e. has not played outside England since the age of 10) and does not require International Clearance.
- Assign players to teams.
- A FAN number is automatically generated for newly registered players.
- Once the season has started, any new player must be submitted to the league for approval by before 10pm on Thursday to be eligible for that weekend’s fixtures.
- There is no email notification once approved, so you will need to check periodically if the league has approved the player(s).
If you have any general questions regarding player registrations, email The FA's Player Registration Support. For player specific enquiries regarding league approvals or rejections, email the
League's WGS Support.
Each Team must have the following number of Players registered by 15 August before the start of each playing season:
- 5v5: 5 minimum
- 7v7: 7 minimum
- 9v9: 9 minimum
- 11v11: 11 minimum
Any team with fewer players registered than the minimum will be fined £3 per player short (max £25 per team).
Transfer of players is carried out using the standard process within the FA Club Portal .
REGISTRATION FEES
Club registration and player fees.
CLUB & TEAM FEES
- Club Annual Subscription: £15
- U7 FREE
- U8 to U11 Team Subscription: £50
- U12 and U13 Team Subscription: £70
- U14 to U18 Team Subscription: £90
SQUAD SIZES
The maximum number of registered players that a team may have in their squad at any one time is as follows:
- U7: 8
- U8-U11: 15
- U12-U13: 18
- U14-U16: 22
- U18: 25
Registrations are free up to the numbers above.